The Utah Community Forest Council/ISA UT-Chapter will have an election for three Board members and a President-Elect. If you are interested in running for one of these positions, please email Lisa at .. I will also need a short bio and picture of you before Tuesday, December 10th, 2024 to put on the nomination form. The nomination form will be emailed out during December. We will announce those who were elected at our Annual Meeting/Luncheon on Tuesday, January 7th, 2025 in conjunction with the UNLA Greens Conference. Please note that the UNLA Greens Conference is earlier in January than it has been in the past.
Responsibilities of a board member and President-Elect is as follows:
Article 6. Chapter Board of Directors
A. The Board of Directors is the governing body of the Chapter. Board members must be active
and serve responsible positions within the committee structure of the Chapter. Board
members may be removed from their position upon a majority vote of the serving Board
members.
B. The Board shall have general supervision over Chapter affairs and be empowered to act for
the Chapter at and between its annual meetings. The Board shall meet at least quarterly. A
quorum of at least five members shall be necessary to conduct business.
C. The role of the Board is to set policy and procedures that will ensure the Chapter meets its
legal, financial, operational, and professional responsibilities; manage the operation of the
Chapter in accordance with bylaws, policies and procedures established by the Board; plan
the future direction of the Chapter; and provide leadership to the members. Board
members shall maintain membership in the Chapter during service on the Board.
D. Voting- a simple majority of director votes are required to pass a motion. The Chapter shall
permit proxy votes by Board members for quorum and voting purposes. A director shall be
considered present if the director has given a written, signed proxy to a Chapter director or
officer who is present at the meeting, and authorize the director or officer to cast the vote
on a proposal described in the proxy.
E. Board Structure
1. The board shall consist of nine Chapter members in good standing. Directors are
elected by the general membership to a three-year term. The election of directors is
held prior to the annual meeting. The elected director’s term begins immediately
following the annual meeting. It is the intent to have three directors elected each
year. This designed staggering of terms will ensure continuity of board leadership.
2. Board Chair- the Board shall elect from its members a Chair. The term of Board
Chair shall be two years to commence immediately upon election. The Board Chair
will organize, provide guidance and support to and be responsible for the progress
of the four standing board committees: Membership, Professional Development,
Public Awareness and Partnerships.
F. Board Member responsibilities:
1. Preparation: Read and be familiar with the Chapter Bylaws and Policies. Be familiar
with the goals of the Chapter. Submit agenda items to the Board Chair prior to a
Board meeting. Prepare for each Board meeting by carefully reading the agenda
and support materials in advance of the meeting.
2. Attendance: Endeavor to attend all Board meetings during term of service.
Meetings are typically held in January, April, July and October. Arrive on time and
plan to stay for the entire meeting.
3. Participation: Actively participate in the Board meeting. Represent the membership
and ensure their needs are met. Approve and implement the annual budget.
Complete all assignments on time.
4. Chair, co-chair or serve as a committee member. Committee Chair responsibilities
include: Schedule and conduct committee meetings. Recruit committee members
to perform committee objectives. Read and be familiar with the purpose and
objectives of the committee according to the Chapter Bylaws. Actively coordinate
and perform the objectives of the committee. Create an annual work plan for the
committee. Submit a quarterly committee summary to the Business Manager in
advance of Board meetings and report on same at the Board meetings. Assist the
President in carrying out his/her duties and responsibilities. Assist the Board and
President in advancing the general purposes of the Chapter. Assist in expanding the
resources of the Chapter by actively working to build membership and encouraging
donations of needed items as well as monetary support. Serve as a resource for
building Chapter support with individual members and the general public.
- President-Elect is elected by the general membership prior to the Annual meeting and shall serve a two-year term. After serving the two-year term, the President-Elect ascends to the office of President. The person elected as President-Elect shall serve three consecutive two-year terms: the first term as President-Elect, the second term as President, and the third term as Past President. The President-Elect shall serve as acting President in the event of the President’s absence or disability, attend all assigned meetings, assist the President as may be necessary in the successful performance of his/her duties.
- The President shall serve a two-year term and shall exercise general charge and supervision to the affairs of the Chapter, be the principle spokesperson, conduct the Annual Meeting, preside over Board meetings, conduct meetings of the Executive Committee, work with the Treasurer to finalize the Chapter Annual Budget, assign tasks and ensure tasks are completed, conduct correspondence with other organizations, and represent the Chapter at local, regional, and national meetings.
The Past President shall serve one two-year term following their term as President. The Past President shall assist the President, and in the event of absence or disability of the President and the President-Elect, shall perform the duties of the President. In addition, the Past President shall oversee the annual awards program, annual elections and the organization of the annual meeting in conjunction with the Business Manager.